Collection Building

Supplier Information

General Terms of Delivery

Unless the contracting parties have expressly agreed otherwise, the present General Terms of Delivery shall apply.   

Placing of orders

  • Please quote our order number, e.g. IIAMN14013026 on any communication and records.
  • Please send us the latest edition of the book ordered, unless expressed otherwise. We usually note in our orders if another edition is acceptable for us; this applies for antiquarian orders too. Please contact us before delivery if you have any questions. In case of a continuation order of multivolume works, please contact us before delivery of a new edition (either of a single book or the complete set).
  • We usually prefer a hardback edition, unless otherwise noted.
  • For any order not handled within 24 months, it will be understood that the order is cancelled.

Further inquiries / information

  • Please do not send information regarding our orders until the first reminder is sent.
  • However we ask for immediate notification, if delivery is not possible; possible reasons e.g. not available in booktrade or not published.
  • If any of the conditions below exists, please contact us before delivery to make sure that we agree to the conditions, if
  • there is a difference in essential details of the order or the item ordered; possible reason e.g. the ordered items are parts of a continuation, journal or a serial not mentioned in the order.
  • you receive a duplicate order, not labelled as "Mehrfachex." or "added copy"
  • the price, including for antiquarian acquisitions, differs as follows:
  • Order without indication of price (€ 0,01):
    Query if the delivery price is € 70,00 and more
  • Order with indication of price:
    Query if the delivery price exceeds the price quoted in the order by more than 20 per cent and the price is € 70,00 and more
  • Please don’t hesitate to contact us at any time, if you have any questions concerning our orders.

Antiquarian acquisition

  • We ask for antiquarian acquisition if the ordered title is out of print.
  • We expect antiquarian books to be delivered
  • in as good a condition as possible with a well-balanced price-performance ratio; please inquire if the price exceeds the price agreement specified above,
  • with a clear and verifiable ownership structure / provenance,
  • in the edition we ordered - usually we note in our orders if another edition is acceptable for us. Please contact us before delivery if you have any questions.
  • We ask vendors to keep a search list if an antiquarian acquisition is not possible. Titles on the search list should be checked regularly for availability with the maximum of 24 months after order date.
  • Please let us know when you put a title on the search list so we won’t claim these titles.
  • For any order not handled within 24 months, it will be understood that the order is cancelled. We ask for notification concerning cancellation.

CD-ROM

  • Orders for CD-ROMs (also as supplements to books) contain the following note:
    "Single user network licence / Technical requirements: Ability to run in a MS Windows 2008 Environment with Terminal Services / Installation on a network drive"
    This means that we ask for a networking licence and therewith for the permission to install the CD-ROM onto a server, so that accessing is possible from any PC inside the library (also via WLAN for authenticated users) but only from one user at a time. In this case please make sure to mention NETWORKING LICENCE on your invoice.
  • Please contact us before delivery to make sure that we agree to the conditions:
    • if there is no networking licence available
    • if networking licence is only available for an extra charge
    • if a single user networking licence allows access only from one special PC

    Accounting

    • A single invoice in duplicate is required to be enclosed in each book.
    • Invoices must quote:
      • ordering department of the Berlin State Library e.g.: IIA
      • our order number e.g.: IIAMN14013026
      • bibliographical short title
      • bank connection
      • VAT-No. of the Berlin State Library (see below) and of the vendor, if applicable
      • VAT-rate, discounts, extra charges, delivery charges, if applicable
      • If possible invoices should quote:
        • "Vereinnahmt unter den jeweils angegebenen Zugangsnummern in den Akzessionsjournalen"
        • "Sachlich richtig"
        • our budget code e.g.: 1e3e
        • type of order e.g.: "fest"/"zur Forts." / standing order
        • invoice number in addition as barcode
        • invoice date in addition as barcode 
        • Within the EU we request VAT-exempt intra-community delivery.
          Our VAT-No.: DE 81 117 697 6

        Returns

        We reserve the right of return without query in following cases:

        • mistakes caused by distributor, e.g.: wrong title, duplicate delivery, defective binding,
        • delivery of defective copies, e.g.: missing pages / damaged block.        

        Last update: July 2014