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Privacy Policy

        I. Name and address of the responsible person
       II. General information on data processing
      III. Provision of the website and creation of log files
      IV. Use of cookies
       V. Newsletter
      VI. Contact form and e-mail contact
     VII. Use comments in blogs
    VIII. Web analysis by Matomo (formerly PIWIK)
      IX. Online presences in social media
       X. Rights of the data subject

     

    I. Name and address of the responsible person

    The person responsible corresponding to EU General Data Protection Regulation and other data protection regulations is:

    Foundation of Prussian Cultural Heritage, legally represented by its president, Prof. Dr. Dr. hc. mult. Hermann Parzinger
    Von-der-Heydt-Str. 16-18 10785 Berlin Germany
    E-mail: info@hv.spk-berlin.de

    Privacy Officer:
    E-mail: Datenschutzbeauftragte@hv.spk-berlin.de

    Phone (central): +49 (0)30 266 412889

    www.preussischer-kulturbesitz.de

    You have a right of access to the personal data concerned and to correction or erasure or to restrictions on processing or - in the case of data processing on the basis of your consent - a right of withdrawing the consent and, if applicable, a right to data portability.
    In addition, you have the right of appeal to our data protection supervisory authority, the Federal Commissioner for Data Protection and Freedom of Information,

    Hussarenstrasse 30

    53117 Bonn, Germany

    E-mail: poststelle@bfdi.bund.de


    II. General information on data processing

    1. Scope of processing of personal data

    We only process personal data of our users if this is necessary to provide a functioning website as well as our contents and services. The processing of personal data of our users only takes place if permitted, i.e. on the basis of the permission standards of the data protection laws or after the user's consent.

    2. Legal basis for the processing of personal data

    Insofar as we obtain the consent of the data subject for the processing of personal data, Art. 6 para. 1 lit. a EU General Data Protection Regulation (GDPR) serves as the legal basis.

    In the processing of personal data required for the performance of a contract to which the data subject is a party, Art. 6 para. 1 lit. b GDPR serves as the legal basis. This also applies to processing operations that are necessary to carry out pre-contractual measures.

    Insofar as the processing of personal data as a task of our public authority is in the public interest, Art. 6 para. 1 lit. e GDPR serves as the legal basis. In the event that the vital interests of the data subject or another natural person require the processing of personal data, Article 6 para.1 lit.d GDPR  serves as the legal basis.

    If processing is necessary to safeguard a legitimate interest of our company or a third party and if the interests, fundamental rights and freedoms of the data subject do not outweigh the first-mentioned interest, Art. 6 para. 1 lit. f DSGVO serves as the legal basis for processing.

    3. Erasure of data and storage time

    The personal data of the person concerned will be deleted or blocked as soon as the purpose of storage ceases to apply. Furthermore, data may be stored if this has been provided for by the European or national legislator in EU regulations, laws or other provisions to which the person responsible is subject. The data will also be blocked or deleted if a storage period prescribed by the aforementioned standards expires, unless there is a need for further storage of the data for the conclusion or fulfilment of a contract.

    III. Provision of the website and creation of log files

    1. description and scope of data processing

    Every time you visit our website, our system automatically collects data and information from the computer system of the calling computer. The following data is collected:

    1. the IP address of the user
    2. date and time of access
    3. websites accessed by the user's system via our website

    The data is also stored in the log files of our system. This data is not stored together with other personal data of the user.

    2. legal basis for data processing

    The legal basis for the temporary storage of data and log files is Art. 6 para. 1 lit. f DSGVO.

    3. Purpose of data processing

    The temporary storage of the IP address by the system is necessary to enable the website to be delivered to the user's computer. For this, the IP address of the user must remain stored for the duration of the session.

    The data is stored in log files to ensure the functionality of the website. In addition, the data serves us to optimize the website and to ensure the security of our information technology systems. An evaluation of the data for marketing purposes does not take place in this context.
    In these purposes lies our legitimate interest in data processing pursuant to Art. 6 para. 1 lit. f GDPR

    4. Duration of storage

    The data will be deleted as soon as they are no longer necessary to achieve the purpose for which they were collected. In the case of the collection of data for the provision of the website, this is the case when the respective session has ended.

    If the data is stored in log files, this is the case after seven days at the latest. Further storage is possible. In this case, the IP addresses of the users are deleted or alienated, so that an assignment of the calling client is no longer possible.

    5. possibility of objection and elimination

    The collection of data for the provision of the website and the storage of data in log files is absolutely necessary for the operation of the website. Consequently, there is no possibility of objection on the part of the user.

    IV. Use of cookies

    1. Description and scope of data processing

    Our website uses cookies. Cookies are text files that are stored in the Internet browser or by the Internet browser on the user's computer system. If a user visits a website, a cookie may be stored on the user's operating system. This cookie contains a distinctive string of characters that enables a unique identification of the browser when the website is called up again.

    We use cookies to make our website more user-friendly. Some elements of our website require that the calling browser can be identified even after a page change.

    The following data is stored and transmitted in the cookies:

    1. language settings
    2. log-in information
    3. watch lists

    We also use cookies on our website which enable an analysis of the user's surfing behaviour.

    1. entered search terms
    2. recurring visits
    3. frequency of page views
    4. use of website functions

    The user data collected in this way is pseudonymised by technical precautions. Therefore, it is no longer possible to assign the data to the calling user. The data will not be stored together with other personal data of the users.
    When you visit our website, an information banner informs you about the use of cookies for analytical purposes and refers you to this data protection statement. In this context, there is also a note on how the storage of cookies can be prevented in the browser settings.

    2. legal basis for data processing

    The legal basis for the processing of personal data using cookies is Art. 6 para. 1 lit. f GDPR.

    3. Purpose of data processing

    The purpose of using technically necessary cookies is to simplify the use of websites for users. Some functions of our website cannot be offered without the use of cookies. Because of this, it is necessary that the browser is recognized even after a page change.

    The user data collected by technically necessary cookies are not used to create user profiles.
    The analysis cookies are used to improve the quality of our website and its content.

    Through the analysis cookies we learn how the website is used and can thus continuously optimize our offer.

    In these purposes also lies our legitimate interest in the processing of personal data, in accordance with Art. 6 para. 1 lit. f GDPR.

    4. Duration of storage, possibility of objection and elimination

    Cookies are stored on the user's computer and transmitted to our site. Therefore, you as a user also have full control over the use of cookies. You can deactivate or restrict the transmission of cookies by changing the settings in your Internet browser. Cookies that have already been saved can be deleted at any time. This can also be done automatically. If cookies are deactivated for our website, it may no longer be possible to use all functions of the website in full.

    V. Newsletter

    1. Description and scope of data processing

    You can subscribe to free newsletters on our website. When registering for the newsletter, the data from the input mask is transmitted to us. In addition, the IP address of the calling computer and the date and time of registration (logfiles) are collected when logging in. In connection with data processing for the dispatch of newsletters, no data is passed on to third parties. The data will be used exclusively for sending the newsletter.

    2. legal basis for data processing

    The public tasks of the Staatsbibliothek zu Berlin include information about its events, holdings and specialist news. The legal basis for the processing of the data is Art. 6 para. 1 lit. a GDPR (your consent). The legal basis for storing your logfile data is Art.6 Par.1 lit. f GDPR, see above. (logfiles)

    3. Purpose of data processing

    The collection of the user's e-mail address serves to send the newsletter. The collection of other personal data within the registration process serves to prevent misuse of the services or the e-mail address used, see above. (logfiles).

    4. Duration of storage

    The data will be deleted as soon as they are no longer necessary to achieve the purpose for which they were collected. The user's e-mail address will therefore be stored for as long as the subscription to the newsletter is active. The other personal data collected during the registration process will generally be deleted after a period of seven days, see above. (logfiles)
    The other personal data collected during the registration process will generally be deleted after a period of seven days, see above. (logfiles)

    5. possibility of objection and elimination

    The subscription to the newsletter can be cancelled by the user concerned at any time. For this purpose, there is a corresponding link in every newsletter. This also makes it possible to revoke the consent to the storage of personal data collected during the registration process.
    In this data protection declaration you will find further information on important aspects, see table of contents.

    VI. Contact form and e-mail-contact

    1. Description and scope of data processing

    On our website, you can find contact forms which can be used for electronic contact. If a user takes advantage of this possibility, the data entered in the input mask will be transmitted to us and stored. At the time the message is sent, also the following data is stored:

    1. the IP address of the user
    2. date and time of registration

    Alternatively, it may be possible to contact us via the e-mail address provided. In this case, the user's personal data transmitted by e-mail will be stored.

    With the "Ask Us" („Fragen Sie uns“) forms, the data is forwarded to OCLC (USA), who stores the data on a trustworthy server. The transfer takes place on the basis of the "standard contractual clauses for the transfer of personal data from the Community to third countries" of the European Union (Article 93 para. 2 GDPR). You can contact us to view the corresponding contract. Contact info@sbb.spk-berlin.de .

    2. Legal basis for data processing

    The legal basis for the processing of data is Art. 6 para. 1 lit. a GDPR if the user has given his consent.

    The legal basis for processing the data processed in the input mask is Art. 6 para. 1 lit. a GDPR, if the user has given his consent. The legal basis for storing your logfile data is Art.6 Par.1 lit. f GDPR, see above. (logfiles) The legal basis for the processing of data transmitted in the course of sending an e-mail is Art. 6 para. 1 lit. f GDPR. If the e-mail contact aims for the conclusion of a contract, then additional legal basis for the processing is Art. 6 para. 1 lit. b GDPR.

    3. Purpose of data processing

    The processing of the personal data from the input mask serves us only get in contact with you for the  respective service. In the event of contact by e-mail, the legitimate interest lies in the necessity of processing of the data.

    The other personal data processed during the sending process serve to prevent misuse of the contact form and to ensure the security of our information technology systems, see above. (logfiles)

    4. Duration of storage

    The data will be deleted as soon as they are no longer necessary to achieve the purpose for which they were collected. In the case of the contact form "Ask us" („Fragen Sie uns“), the personal data you provide will remain stored on the server until the entire session is deleted. This does not apply to the data entered in the "Name" and "E-mail address" fields. The latter are automatically deleted from the server after 90 days.

    The data sent via other contact forms or by e-mail will be deleted when the conversation with the user is finished. The conversation is terminated when it can be inferred from the circumstances that the facts in question have been finally clarified.

    The additional personal data collected during the sending process will usually be deleted at the latest after a period of seven days, see above. (logfiles)

    5. possibility of objection and elimination

    The user has the possibility to revoke his consent to the processing of personal data at any time. If the user contacts us by e-mail, he can object to the storage of his personal data at any time. In such a case, the conversation cannot be continued. All personal data stored in the course of contacting us will be deleted in this case.

    In this data protection declaration you will find further information on important aspects, see table of contents.

    VII. User comments in blogs

    1. scope of the processing of personal data

    We offer users the opportunity to leave comments on our blogs. With each comment are stored:

    1. name of the commenter (freely chosen)
    2. e-mail address (for contact and spam defense)
    3. the IP address of the user (spam defense)
    4. date and time of access
    5. content of the comment

    2. legal basis for the processing of personal data

    If users leave comments or other contributions, their IP addresses may be used on the basis of our legitimate interests within the meaning of Art. 6 (1) (f). GDPR for 7 days.

    Furthermore, we reserve the right, on the basis of our legitimate interests pursuant to Art. 6 para. 1 lit. f. GDPR, to process user information for spam detection. This processing takes place purely locally on our servers, user data is not passed on to third parties for this purpose.

    3. Purpose of data processing

    The storage takes place for our safety, if someone leaves illegal contents in comments and contributions (insults, forbidden political propaganda, etc.). In this case we can be prosecuted ourselves for the comment or contribution and are therefore interested in the identity of the author.

    4. Duration of storage

    The data provided in the context of comments and contributions will be permanently stored by us until the user objects.

    VIII. Web analysis by Matomo (formerly PIWIK)

    1. Scope of the processing of personal data

    On our website, we use the open source software tool Matomo (formerly PIWIK) to analyze the surfing behavior of our users. The software places a cookie on the user's computer (see above for cookies). If individual pages of our website are accessed, the following data is stored:

    1. two bytes of the IP address of the user's accessing network
    2. the called up web page
    3. the website from which the user has accessed the accessed website (referrer)
    4. the sub-pages accessed from the website accessed
    5. the duration of stay on the website
    6. the frequency with which the website is accessed
    7. technical details of the browser such as version number or resolution

    The software runs exclusively on the servers of our website. The personal data of users is only stored there. The data will not be passed on to third parties.

    The software is set so that the IP addresses are not completely stored, but 2 bytes of the IP address are masked (e.g.: 192.168.xxx.xxx). In this way it is no longer possible to assign the shortened IP address to the calling computer.

    2. legal basis for the processing of personal data

    The legal basis for processing users' personal data is Art. 6 para. 1 lit. f GDPR.

    3. Purpose of data processing

    The processing of users' personal data enables us to analyse the surfing behaviour of our users. We are able to compile information about the use of the individual components of our website by evaluating the data obtained. This helps us to continuously improve our website and its user-friendliness. For these purposes, it is also in our legitimate interest to process the data in accordance with Art. 6 para. 1 lit. f GDPR. By anonymizing the IP address, users' interest in protecting their personal data is sufficiently taken into account.

    4. Duration of storage

    The data will be deleted as soon as they are no longer needed for our recording purposes.

    In our case, this is the case after 5 years, as we measure the long-term impact of optimizations of our offer. In our case, this is the case after 5 years, as we measure the long-term impact of optimizations of our offer.

    5. possibility of objection and elimination

    Cookies are stored on the user's computer and transmitted to our site. Therefore, you as a user also have full control over the use of cookies. You can deactivate or restrict the transmission of cookies by changing the settings in your Internet browser. Cookies that have already been saved can be deleted at any time. This can also be done automatically. If cookies are deactivated for our website, it may no longer be possible to use all functions of the website in full.

    We offer our users on our website the possibility of an opt-out from the analysis procedure. To do this, you must follow the corresponding link. In this way, another cookie is placed on your system, which signals to our system not to store the user's data. If the user deletes the corresponding cookie from his own system in the meantime, he must set the opt-out cookie again.

    More information about the privacy settings of the Matomo software can be found under the following link: matomo.org/docs/privacy/.

    IX. Online presences in social media

    We maintain online presences within social networks and platforms in order to communicate with active customers, interested parties and users and to inform them about our services. When accessing the respective networks and platforms, the terms and conditions and the data processing guidelines of their respective operators apply.

    Unless otherwise stated in our privacy policy, we process the data of users who communicate with us within social networks and platforms, e.g. write articles on our websites or send us messages.

    1. YouTube

    We integrate the videos of the platform "YouTube" of the provider Google LLC, 1600 Amphitheatre Parkway, Mountain View, CA 94043, USA. Privacy Policy: https://www.google.com/policies/privacy/, Opt-Out: https://adssettings.google.com/authenticated.

    2. OpenStreetMap

    We integrate the maps of the service "OpenStreetMap" (https://www.openstreetmap.de), which are offered on the basis of the Open Data Commons Open Database License (ODbL) by the OpenStreetMap Foundation (OSMF). Privacy Policy: https://wiki.openstreetmap.org/wiki/Privacy_Policy.

    As far as we know, OpenStreetMap will only use the user's data for the purpose of displaying the map functions and temporarily storing the selected settings. This data may include in particular the IP addresses and location data of users, which, however, may not be collected without their consent (as a rule within the framework of the settings of their mobile devices).

    The data can be processed in the USA. For more information, please see the OpenStreetMap Privacy Policy: https://wiki.openstreetmap.org/wiki/Privacy_Policy.

    X. Rights of the data subject

    If personal data of yours are processed, you are affected within the meaning of the DSGVO and you have the following rights vis-à-vis the person responsible:

    1. right to information

    You can ask the person in charge to confirm whether personal data concerning you will be processed by us.

    If such processing has taken place, you can request the following information from the person responsible:

    1. the purposes for which the personal data are processed;
    2. the categories of personal data processed;
    3. the recipients or categories of recipients to whom the personal data concerning you have been or are still being disclosed;
    4. the planned duration of the storage of the personal data concerning you or, if specific information on this is not possible, criteria for determining the storage period;
    5. the existence of a right to rectification or deletion of personal data concerning you, a right to limitation of the processing by the controller or a right to object to such processing;
    6. the existence of a right of appeal to a supervisory authority;
    7. any available information on the origin of the data if the personal data are not collected from the data subject;
    8. the existence of automated decision-making including profiling in accordance with Art. 22 para. 1 and 4 GDPR and - at least in these cases - meaningful information on the logic involved and the scope and intended effects of such processing for the data subject.

    You have the right to request information as to whether the personal data concerning you is transferred to a third country or to an international organisation. In this context, you may request to be informed of the appropriate guarantees pursuant to Art. 46 GDPR in connection with the transmission.

    2. the right to correction

    You have a right of rectification and/or completion vis-à-vis the data controller if the personal data processed concerning you are incorrect or incomplete. The person responsible shall make the correction without delay.

    3. right to restriction of processing

    Under the following conditions, you may request that the processing of personal data concerning you be restricted:

    1. if you dispute the accuracy of the personal data concerning you for a period of time that enables the person responsible to verify the accuracy of the personal data;
    2. the processing is unlawful and you refuse to delete the personal data and instead request that the use of the personal data be restricted;
    3. the data controller no longer needs the personal data for the purposes of the processing, but you need them to assert, exercise or defend legal claims, or
    4. if you have filed an objection to the processing pursuant to Art. 21 para. 1 GDPR and it has not yet been determined whether the legitimate reasons of the person responsible outweigh your reasons.

    If the processing of personal data concerning you has been restricted, such data may only be processed - apart from being stored - with your consent or for the purpose of asserting, exercising or defending rights or protecting the rights of another natural or legal person or on grounds of an important public interest of the Union or a Member State.

    If the processing restriction has been restricted according to the above conditions, you will be informed by the person responsible before the restriction is lifted.

    4. right to deletion

    You may request the data controller to delete the personal data relating to you without delay and the controller is obliged to delete this data without delay if one of the following reasons applies:

    1. the personal data concerning you are no longer necessary for the purposes for which they were collected or otherwise processed.
    2. you revoke your consent, on which the processing was based pursuant to Art. 6 para. 1 lit. a or Art. 9 para. 2 lit. a GDPR, and there is no other legal basis for the processing.
    3. you file an objection against the processing pursuant to Art. 21 para. 1 GDPR and there are no overriding legitimate reasons for the processing, or you file an objection against the processing pursuant to Art. 21 para. 2 GDPR.
    4. The personal data concerning you have been processed unlawfully.
    5. the deletion of personal data concerning you is necessary for the fulfilment of a legal obligation.